Start with the right records.
Choose a sample, then fill in the scope, dates and format. Bracketed text below is a placeholder to replace, not a fact about your district.
Build my request
Get data you can use
Ask for named fields, a specific date range or snapshot, and an electronic format. CSV and Excel support analysis; searchable PDFs suit documents; original files preserve their existing format. If an export needs programming or data manipulation, ask for available alternatives, cost and timing before deciding. A preferred format is not a guarantee of availability.
Texas Government Code §§552.228 and 552.231 · AG request guidance
Employment
Employee roster and pay
Existing employee roster and compensation data.
Choose your scope: Which campuses, departments or job groups? Write “districtwide” if you want all.
Suggested fields: Employee name, job title, campus or department, employment status, full-time equivalency, base salary or hourly rate, pay basis, and recurring stipend amounts
Suggested format: CSV (spreadsheet-ready data)
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing employee roster and compensation data.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Employee name, job title, campus or department, employment status, full-time equivalency, base salary or hourly rate, pay basis, and recurring stipend amounts. Please include existing field definitions and code lists if available.
Preferred format: CSV (spreadsheet-ready data). Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Employment
Staffing and vacancies
Existing position-control and vacancy records.
Choose your scope: Which departments or job types? Do not include applicant personal information.
Suggested fields: Position title, campus or department, authorized FTE, filled FTE, vacancy status and posting date
Suggested format: CSV (spreadsheet-ready data)
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing position-control and vacancy records.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Position title, campus or department, authorized FTE, filled FTE, vacancy status and posting date. Please include existing field definitions and code lists if available.
Preferred format: CSV (spreadsheet-ready data). Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Employment
Employee departures
Existing records of employee separations, excluding confidential personnel narratives.
Choose your scope: Which employee groups or campuses? No medical details or evaluations.
Suggested fields: Job title, campus or department, separation effective date and publicly releasable separation category
Suggested format: CSV (spreadsheet-ready data)
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing records of employee separations, excluding confidential personnel narratives.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Job title, campus or department, separation effective date and publicly releasable separation category. Please include existing field definitions and code lists if available.
Preferred format: CSV (spreadsheet-ready data). Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Employment
Salary schedules and stipends
Adopted salary schedules, pay-grade tables and stipend schedules.
Choose your scope: Which employee groups or stipend programs?
Suggested fields: Pay grade, role, experience step, salary amount, pay period and effective date, where maintained
Suggested format: Excel (.xlsx)
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Adopted salary schedules, pay-grade tables and stipend schedules.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Pay grade, role, experience step, salary amount, pay period and effective date, where maintained. Please include existing field definitions and code lists if available.
Preferred format: Excel (.xlsx). Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Spending
Vendor payments
Existing accounts-payable transaction data and vendor payment registers.
Choose your scope: Which vendors, departments or funds? “All vendors” is an option.
Suggested fields: Vendor name, payment date, payment amount, invoice number, purchase order number, fund, function, object and organization codes, and existing description
Suggested format: CSV (spreadsheet-ready data)
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing accounts-payable transaction data and vendor payment registers.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Vendor name, payment date, payment amount, invoice number, purchase order number, fund, function, object and organization codes, and existing description. Please include existing field definitions and code lists if available.
Preferred format: CSV (spreadsheet-ready data). Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Spending
Budget versus actual spending
Adopted budgets, approved budget amendments and existing budget-to-actual expenditure data.
Choose your scope: Which fiscal years, funds or departments?
Suggested fields: Fiscal year, fund, function, object, organization, original budget, amended budget and actual expenditure
Suggested format: CSV for data; original files for documents
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Adopted budgets, approved budget amendments and existing budget-to-actual expenditure data.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Fiscal year, fund, function, object, organization, original budget, amended budget and actual expenditure. Please include existing field definitions and code lists if available.
Preferred format: CSV for data; original files for documents. Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Purchasing
Contracts and amendments
Executed contracts and amendments for the identified vendor or project, including incorporated scopes of work and pricing schedules.
Choose your scope: Name the vendor, contract number or project.
Suggested fields: Not applicable — complete responsive documents
Suggested format: Original electronic files
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Executed contracts and amendments for the identified vendor or project, including incorporated scopes of work and pricing schedules.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Not applicable — complete responsive documents. Please include existing field definitions and code lists if available.
Preferred format: Original electronic files. Please deliver electronically through this request's reply address.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Purchasing
Completed procurement
The solicitation, addenda, final tabulation, releasable evaluation records and award recommendation for the identified completed procurement.
Choose your scope: Identify the solicitation or awarded project. Request only releasable portions.
Suggested fields: Solicitation number, bidder or vendor name, evaluated price and releasable final scores, where maintained
Suggested format: CSV for data; original files for documents
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
The solicitation, addenda, final tabulation, releasable evaluation records and award recommendation for the identified completed procurement.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Solicitation number, bidder or vendor name, evaluated price and releasable final scores, where maintained. Please include existing field definitions and code lists if available.
Preferred format: CSV for data; original files for documents. Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Facilities
Bond project spending
Existing bond project expenditure reports, executed construction contracts and approved change orders.
Choose your scope: Which bond election and projects?
Suggested fields: Project name or code, approved budget, commitments, expenditures, vendor, payment date and change-order amount
Suggested format: CSV for data; original files for documents
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing bond project expenditure reports, executed construction contracts and approved change orders.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Project name or code, approved budget, commitments, expenditures, vendor, payment date and change-order amount. Please include existing field definitions and code lists if available.
Preferred format: CSV for data; original files for documents. Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Facilities
Maintenance work orders
Existing maintenance work-order data, excluding security-sensitive details.
Choose your scope: Which campuses and maintenance categories?
Suggested fields: Campus, work-order category, opened date, completed date, status and recorded cost
Suggested format: CSV (spreadsheet-ready data)
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing maintenance work-order data, excluding security-sensitive details.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Campus, work-order category, opened date, completed date, status and recorded cost. Please include existing field definitions and code lists if available.
Preferred format: CSV (spreadsheet-ready data). Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Student data
Aggregate enrollment
Existing aggregate enrollment reports or data by campus and grade. No student-level records or identifiers are requested.
Choose your scope: Which campuses and reporting dates? Request totals, not individual students.
Suggested fields: Reporting date, campus, grade level and enrollment count
Suggested format: CSV (spreadsheet-ready data)
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing aggregate enrollment reports or data by campus and grade. No student-level records or identifiers are requested.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Reporting date, campus, grade level and enrollment count. Please include existing field definitions and code lists if available.
Preferred format: CSV (spreadsheet-ready data). Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Student data
Aggregate attendance
Existing aggregate attendance reports by campus and reporting period. No individual student records are requested.
Choose your scope: Which campuses and reporting periods? Small groups may require suppression.
Suggested fields: Campus, reporting period, attendance rate, days present and days possible, where maintained
Suggested format: CSV (spreadsheet-ready data)
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing aggregate attendance reports by campus and reporting period. No individual student records are requested.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Campus, reporting period, attendance rate, days present and days possible, where maintained. Please include existing field definitions and code lists if available.
Preferred format: CSV (spreadsheet-ready data). Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Student data
Aggregate discipline
Existing aggregate discipline reports. Exclude student-level records, narratives and identifying details; retain appropriate privacy suppression.
Choose your scope: Which campuses and action categories? Do not request identifying small-group breakdowns.
Suggested fields: School year, campus, action category and aggregate count
Suggested format: CSV (spreadsheet-ready data)
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing aggregate discipline reports. Exclude student-level records, narratives and identifying details; retain appropriate privacy suppression.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: School year, campus, action category and aggregate count. Please include existing field definitions and code lists if available.
Preferred format: CSV (spreadsheet-ready data). Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Governance
Board meeting materials
Public meeting agendas, approved minutes and publicly released board packet materials for the identified meetings or topic.
Choose your scope: Which meeting dates or agenda items?
Suggested fields: Not applicable — complete responsive documents
Suggested format: Searchable PDF
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Public meeting agendas, approved minutes and publicly released board packet materials for the identified meetings or topic.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Not applicable — complete responsive documents. Please include existing field definitions and code lists if available.
Preferred format: Searchable PDF. Please deliver electronically through this request's reply address.
Please retain searchable text if it exists in the source documents.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Communications
Emails about a specific topic
Existing emails, including responsive attachments, about the specified topic between the identified custodians during the requested period.
Choose your scope: Specify topic, custodians or offices, and useful search terms. Keep the time window focused.
Suggested fields: From, to, cc, date, subject, message body and responsive attachments
Suggested format: Original electronic files
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing emails, including responsive attachments, about the specified topic between the identified custodians during the requested period.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: From, to, cc, date, subject, message body and responsive attachments. Please include existing field definitions and code lists if available.
Preferred format: Original electronic files. Please deliver electronically through this request's reply address.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Governance
Public records request log
Existing public information request tracking data, excluding requester identities, contact information and confidential request content.
Choose your scope: Which reporting period or request categories?
Suggested fields: Request tracking number, received date, general topic if maintained, status, response date and recorded charges
Suggested format: CSV (spreadsheet-ready data)
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing public information request tracking data, excluding requester identities, contact information and confidential request content.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Request tracking number, received date, general topic if maintained, status, response date and recorded charges. Please include existing field definitions and code lists if available.
Preferred format: CSV (spreadsheet-ready data). Please deliver electronically through this request's reply address.
For tabular data, please retain column headers and individual data rows, and preserve leading zeros in codes. Please provide machine-readable values rather than screenshots or scanned tables when available.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.
Data discovery
Find out what data exists
Existing data dictionaries, field definitions, report catalogs and export documentation for the identified dataset or system. Exclude credentials and security-sensitive architecture.
Choose your scope: Describe the data you need or name the system. This requests existing documentation, not a new explanation.
Suggested fields: Existing field names, definitions, code lists, reporting periods and export format documentation
Suggested format: Original electronic files
Customize this request
Read the full sample draft
Under the Texas Public Information Act, I request copies of the following existing records:
Existing data dictionaries, field definitions, report catalogs and export documentation for the identified dataset or system. Exclude credentials and security-sensitive architecture.
Time period: [your date range or snapshot date].
Additional scope details: [your campus, department, vendor or other scope]
Requested fields, where maintained and releasable: Existing field names, definitions, code lists, reporting periods and export format documentation. Please include existing field definitions and code lists if available.
Preferred format: Original electronic files. Please deliver electronically through this request's reply address.
If the requested format is unavailable, please describe the available formats. If programming or data manipulation is required, please provide the applicable written explanation, estimated costs and time before proceeding. I am requesting existing information, not new analysis.
Please identify withheld or redacted portions and the basis for withholding, and provide the remaining releasable information.
If any part of this description is unclear, please identify the specific detail needed so I can clarify it. Please provide releasable records as they become available.
Please send an itemized estimate before incurring charges. This request does not authorize charges.
Thank you for your help.